Collect leads in a Telegram bot conversation

Collects lead details in a sheet and adds completed leads to HubSpot. Requires Telegram webhook registration with a secret token; one bot serves one workflow.

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Workflow illustration

01Trigger
TriggerA message a person sends to your Telegram bot.
02Go
Google SheetsFind this chat id's row on the first tab of the Google Sheets spreadsheet id you choose in setup (Chat Id, Name, Email, Phone, Company, Status).
03
Custom stepIf Status is Done, stop.
04Te
TelegramIf there is no row, add one and ask in Telegram for their name.
05
Custom stepOtherwise save the message into the first empty field and ask for the next one.
06Hu
HubSpotOnce all four are filled, create a HubSpot contact, set Status to Done and thank them.
07
OutputFinish

Proposed workflow

A starting brief, not a preconfigured workflow or proof of a completed outcome. Review the generated steps and test with your accounts before publishing.

When

A message a person sends to your Telegram bot.

Then

Find this chat id's row on the first tab of the Google Sheets spreadsheet id you choose in setup (Chat Id, Name, Email, Phone, Company, Status).
If Status is Done, stop.
If there is no row, add one and ask in Telegram for their name.
Otherwise save the message into the first empty field and ask for the next one.
Once all four are filled, create a HubSpot contact, set Status to Done and thank them.

Before you publish

After publishing, pick a secret token in Whenever and pass it with the webhook address to Telegram's setWebhook; one bot serves one workflow. Supply the Google Sheets id and the columns named in the brief.

Connect the accounts and credentials it needs first. Optional AI steps use AI at runtime and their output can vary, so review the workflow and test it before publishing.

Runtime limits, account access and AI usage